In Catermonkey, you can easily create an advance invoice so that your customer can make a deposit on a quote. After the event, you can effortlessly invoice the remaining amount.
Create an advance invoice
Open the relevant order and click on + Create an invoice under Create and send invoice.
Select First advance invoice. You can now choose to enter a percentage of the total amount (e.g. 50%) or specify a fixed amount as an advance payment.
💡 Tip: Setting a fixed amount can make the invoicing process clearer. The remaining invoice will then simply be the total amount minus the advance payment already made.
Do you prefer to work with percentages? This is particularly useful if you want the general ledger accounts for the advances to automatically match the final invoice.
Click on Calculate deposit price. The invoice for the advance payment will now be generated automatically.
Ready to send? Click on Send invoice to customer and select the email template Invoice - advance payment invoice at the top. After sending with the corresponding email template, the status of the order will automatically be updated to Advance payment invoiced, or another financial status.
Multiple advance invoices
You can repeat the previous step to send multiple advance invoices to the customer.
Please note: do not click on “create remaining invoice” in the meantime, as this is only intended for the final invoice that you create and send within the order.
Create a remaining invoice
If you want to invoice the remainder of the invoice amount after the order, Catermonkey automatically calculates the outstanding amount based on the advance invoice(s) already sent. Any changes in the product field, such as drinks on subsequent calculation, are also taken into account.
Open the same order and click on + create an invoice again under Invoicing.
Click in the blue box on create remaining invoice.
The invoice has now been adjusted to reflect the remaining amount and any additional amount still to be paid by the customer.
Do you have any questions about this? Please feel free to contact us!
Kind regards,
The Catermonkey Team 🍌